This study titled “Motivational tools and the Productivity of Office Professionals” a survey study of selected organization in Kaduna metropolis, examined in depth, motivational tools and the productivity of office professionals. Various literature were reviewed. Questionnaires were used and distributed to the respondents. Based on the population of 136 and the researcher collected 130 questionnaires for analysis, the analysis was based on four points scale to obtain a mean value for interpretation. The findings reveals that motivation helps in increasing productivity and those office professionals who are not motivated have negative effect on the organizational growth. It was also recommended that among others employers of labour should consider motivation as a way of boosting the office professionals morale towards organizational productivity and office professionals with low performance should be sent for further training is the part of motivation to update and improve their performance and higher productivity of an organization. All motivated office professionals should be helps to attained and achieved organizational goals.
1.0 Background of the Study
Motivation and the productivity of office professional can best be talked about when motivation is viewed from the angle of the employees (i.e. office managers) because it is the employees that make-up the organization.
In other words, when employees are well motivated and are doing well, they will be in the right frame of mine even at workplace and whatever they are doing, and in return, make the organization productive since the well being of the organization is a channel to their own (employees) well being. Also when employees or office professionals are well motivated by the organization their productivity would increase in a faster rate and profit will increase. (Abraham Maslow 1943),
The problem of motivating workers by the management is synonymous to all organizations, the view of management of organizations are that their workers are well motivated based on their overall net-profit margin, while on the other hand, the employees claim that management has not motivated them enough.
Human beings tend to have one need or the other at any point in time in their existence. Individuals are concerned as striving to satisfy those needs within a world of limited and unavailable resources we have. To satisfy those need certain behaviours must be exhibited that will lead to the desired goals. That is, the inner drive that make them behave in such a way. This inner drive is the motivation.
Motivation can be defined as the management behaviour, action or incentive which enables the workers to willingly see, accept responsibility and carry out their work or task satisfactorily. They increase their productivity everyday, particularly as it has contribution towards the general economics of the world.
Motivational tools are those things put in place the employer t o force the behaviour of workers out. Motivational tool according to Matt Krumine (2000) says, motivational tools are those tools they enable the managers to motivate their workers or employees within and out side the organization, and it includes all the necessary tools that enable the employees to work effectively and get high productivity.
Motivational tool enhance the productivity of employee (officer professionals) when used effectively. Productivity refers to the aggregate performance of an organization or employees (office professionals) according to Palik (2003) define productivity as a ratio of a measure of output to a measure of some or all of the resources used to produce these out. Currie (1972), says productivity is the qualitative relationship between what we produce and the resources we used. Productivity is concerned with the ration of output to an input. Grezor (2001) also sees productivity as the way in which will enhance the performance of office professionals to the high level of the organization.
Office professional copes with all demands and stresses of the office in the way that he enjoys leadership control of crisis that might emanate from managing rewards people communication, information and other resources that are involved in making an office. according to MTU in Medilyn and Urwin (1980)l define office professionals as one in charge of typesetting, rewarding and keeping vital or confidential documents of an organization that some executives’ may not be allowed to access. That is why the thrust of this study is: what are the motivational tools that enhance the productivity of office professionals.
Motivation can be defined as the management behaviour, action or incentive which enables the workers to willingly see, accept responsibility everyday, particularly as it has contribution towards the general economics of the world. There are various motivational tools used by employer to activate them.
1.1 Statement of the Problem
The effect of motivation on the performance of workers cannot be overestimated as opined by motivation theorists such as Maslow.( Abraham Maslow 1943).
However, some organization put more effort on structures, which include advertisement, promotion etc rather than on the workforce or the human resource. Their belief is that with or without the required input from the workers, they must succeed.
Some organization put more money and resources without achieving employees or workers’ performance and higher productivity due to lack of motivation and motivational tools that help to have high performance and productivity.
It is base on these issues that this study has decided to look into the motivational tools and the productivity of office professional for an organizational achievement.
1.2 Objectives of the Study
The general objectives of this research work is to determine the motivational tools that lead to increase the productivity of office professionals in an organization specifically the study will:
1.3 Research Question
This research work is based on the following research questions:
1.4 Significance of the Study
When the strategic of motivating office professionals are fully explored this study will be benefited to:
Organizations: The organization in designing alternative strategy to motive its workers in order to increase productivity from the findings of this study
Employees: It will enable office professionals in an organization to know how best possible ways of being motivated by their various organizations as well as the kind of motivation that would best suit them
Students: This will also assist students when embarking on any work similar to this study.
Further Researcher: Researchers that want to broaden this study will equally be of benefit as it will serve as a good source of material for them.
1.5 Scope of the Study
The study will be conducted in selected organizations in Kaduna metropolis which are: New Nigerian Development Company (NNDC), national Board for technical education (NBTE), National Eyes Center (NEC), power Holding Company of Nigeria (PHVN)l. the study also will cover so many aspects that are related to the topic which are: Motivational tools, and the productivity of office professionals.
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