1.1 OVERVIEW OF THE STUDY
The origin of budgeting could be traced to the cradle of civilization where Joseph according to the Bible (Genesis 41:33-36) made a forecast (budget) of corn supplies and planned Pharoah's investment and consumption policy in light of it budget was used in England as early as the eighteenth century to control the King's power of taxation which provided the revenues and to control governmental expenditures. The budget principles of supply as well as the use of funds is still fully recognized in modern business budgeting.
The idea of government budgeting were brought into United States and carried by English Immigrants. According to Horngreen and Foster (1987), Budgeting system are more common in large companies, where formalized techniques often serve management. Still, small concerns also use budget. All organizations whether incorporated or unincorporated, public or private, religion or traditional, have some objectives/or goals which it aims to achieve. The objectives could be the maximization of profits or rendering of services. The realization of an organization's objective requires the acquisition and utilization of both human and material resources. To achieve these objectives, the organization tries to economize resources and change the course or means of achieving its pre-determined goals. With these resources, the organization determines the most effective way of achieving its goals. Goals optimization is achieved only by the properly planned use of available resources when the different activities are efficiently co-ordinated and the various decisions are policy oriented or controlled.
Modem religious organizations require the use of some technique in the formulation and adoption of planned and defined systems include budgeting variance analysis, and budgetary control. The process of setting goals or objectives to be achieved in some future time and determining how these goals are to be reached is described as planning, translating this planning into religion targets can be described as budgeting in religious organization.
According to Terry Lucey (1996) preparing a short term and detailed plan of activities of an organization and so converting the strategic long term plan into action. The degree of importance attached to this plan and the efforts made in controlling the deviation from the planned performance differs among business organizations. A budget can be defined as a quantitative financial statement showing estimated incomes and expenditures of an organization for a specified period of time. It is a predetermined statement of management policy during a given period which provides a standard for comparison with results actually achieved.
The process of establishing a budget is known as budgeting while the process of assigning responsibilities for achievement of the budget, measuring actual performance and comparing it with the planned performance is known as budgetary control.
Consequently, budgetary control is a management function which includes the preparation of budget and establishing responsibility, comparing actual performance with that budgeted and acting upon result to achieve the described goal.
The purpose of control is to ensure t at operation and performance conforms to plans. The control aspect of budgetary activities is a management function which involves taking action on adverse variance that are controlled.
According to Pogue (1989), budget will control nothing as it is not on itself a control mechanism but a yardstick by which actual results can be compared as and when they occur and thus provide management with an aid to control cost. Budgetary control therefore acts as guard on the executive capacity by controlling their scope of expenditure. In a religious organization, it helps the budget committee or church committee to control church expenditure. It aims at realistic approach to project by management of an organization. Non profit making organization attached much importance to budgeting. Thus budget is being controlled in each non profit making organization. Like every other organization the realization of the budget objective in Non profit making organization depends on the effective control of management on the budget.
1.2 STATEMENT OF PROBLEM
This research work is encouraged to help in highlighting the problems that militate against the application and effective utilization of budgeting and budgetary controls of Catholic Church in Delta State Asaba in Particular.
Specifically, the following problems are addressed:
1.3 OBJECTIVES OF THE STUDY
Budgets are essentially forward looking and provide the yardstick for the purposes of comparison. It is a means to an end and not an end itself; hence it covers the area of responsibility of one specified person so that his performance can be measured at the end of budget period.
These are the objectives of this study:
1.4 RESEARCH QUESTIONS
The following research questions have been formulated to help the researcher in data collection. They are:
1.5 STATEMENT OF HYPOTHESIS
A hypothesis is defined as a proposition put forward as a basis for reasoning a supposition formulated data and presented as a temporary explanation in order to establish a basis for future research, produced data is accepted while the other one is rejected after a statistical analysis of the data.
In this study, the researcher worked with these hypotheses:
H01: Budgets are not effective means of planning.
H1: Budgets are effective tool of planning.
H02: Catholic Churches in Delta State Asaba in particular does not use budget as a basis of control
H2: Catholic Churches in Delta State Asaba in particular use budget as a basis of control
H03: Budgetary control does not aid Catholic Churches in Delta State Asaba in particular committee heads in decision making.
H3: Budgetary control aid Catholic Churches in Delta State Asaba in particular in decision making.
H04: Committee members are educated on budgetary control system.
H4: Committee members are not educated on budgetary control system.
1.6 SCOPE OF THE STUDY
This study covers the budgeting and budgetary control of Non Profit making Organization.
The processes of budgeting in church are taken care of, starting from using level or unit level to parish level that is, preparing a masters budget for the parish.
1.7 SIGNIFICANCE OF STUDY:
It is important that after the formulation of budgets, all committee heads of Non Profit making Organization responsible for actual results and should accept the part they have to play in achieving them. Hence, this study is significant in the sense that:
1.8 LIMITATIONS TO THE STUDY
In the course of this research, the researcher encountered some problems. The first problem encountered by the researcher was a non-challant attitude committee member who was rather too busy to her. Lack of finance also posed some problems researcher, who finds it difficult to keep some appointments with the Arch-deacon because of high cost of transportation. The fairness of the result of this research depends on how truthful respondents are. These are the relevant limitations that the researcher had in the course of this study but none of these hindered the research.
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